Database management software: definition, types, and top 10 picks

Storing transaction and reference information in a database allows all your business activities to share data more easily and quickly. Learn about the options available to your company when looking for new database management software and tools such as relational DBMS.

What is database management software?

Database management software (DBMS) are database management tools, a consistent technology that helps companies optimize, manage, store and retrieve data from primary databases. The DBMS user interface is a systematic approach that can manage huge amounts of data demands.

The core structure of a DBMS is based on three critical elements: data, database schema and database engine. The schema is in charge of the logical structure, while the engine ensures that users can access, lock and modify data.

However, applications can also be used to store database information. Consider a DBMS as a bridge between your central database and application programs. In addition, database management software gives you the scalability and flexibility you need to retrieve, fulfill or simply monitor business activities.

The industry's use of a database management system.

The DBMS is useful because of its centralized mechanism, which allows multiple users to access data from different geographic areas. In addition, the DBMS can restrict data access and capacity for each user. There are several types of database software.

End users have the option and convenience of storing logical or physical data with DBMS. As a result, consumers do not need to worry about structural changes or data location. An API, for example, does not require the developer to make manual changes. Instead, it makes changes to the database on its own. There are many different types of API software available, such as API Fintech Solutions.

What are the features of database management software?

The following features should be included in an effective database management system tool:

#1. Data Standardization

Because numerous users share a database at the same time, the danger of data duplication is relatively significant. Data normalization mitigates this risk and reduces the likelihood of harmful abnormalities. The absence of redundancy or data repetition saves storage space and greatly improves access time.

#2. User-defined constraints and rules

Integrity constraints help companies prevent inadvertent destruction of databases by authorized users. Users can define validation and integrity rules and conditions in database management software to ensure that data satisfies semantics.

#3. Security protocol

Security measures safeguard the integrity of a database and the data and records it contains. Data encryption, user authentication and user authorization are important DBMS security controls.

# 4. Backups

A backup protects your database against data loss. In the event that data is lost or damaged, a copy of the files stored in the database must be available to reconstruct the data. Most DBMS support both logical and physical data backups.

#5. Data organization

A DBMS must allow users to organize the information in a database in a clear hierarchical structure. It means that all objects, records and tables can be systematically organized, similar to a catalog, so that records can be quickly accessed and retrieved.

In addition, depending on your use case, you should look for various features and functionalities. A DBMS, for example, should allow simple database customization, support multiple user access, and provide a metadata library.

What are the types of database management software?

These can be divided into four categories. Examples of the most common types of database management tools include:

#1. Hierarchical

A hierarchical data management solution stores data in a parent-child relationship node, with each node representing a different entity. This database management software supports one-to-one and one-to-many relationships, meaning that a parent node can have one or more child nodes; however, the child node can only have one parent node.

#2. The Network

A database management system (DBMS) is a paradigm that allows for many-to-many relationships, which aids in storing real-world interactions between things. It is an expansion of the hierarchical data management solution that allows modelers to create more flexible models. Secondary nodes in this type of DBMS model are represented by arrows.

#3. Relational database management software

A relational database management software is a model in which relationships are built on top of entity data. Relational database management software is a common choice among data modelers because it allows for greater flexibility and more simplified relationships between elements compared to hierarchical and network models. SQL can efficiently organize data stored in fixed structures.

#4. Object-oriented

As the name implies, an object-oriented DBMS is based on object-oriented programming (OOP). It is a form of data management system in which entities are represented as objects and held in memory.

It provides a single programming environment and is interoperable with a variety of programming languages such as Java, C++, .Net and Visual Basic, to name a few.

What are the benefits of database management software?

Now that we've covered the definition of database management and the many forms of DBM software, let's look at the functions and benefits of a database management system and tools:

#1. Enhanced Data Exchange

Implementing a DBMS allows remote and on-site users to communicate data quickly by adhering to proper authorization rules. It improves data accessibility by enabling users to communicate organizational data quickly and efficiently.

Improved data processes provide a sensible response to database queries, including ad hoc and spontaneous queries. It leads to more accurate and timely data availability, enabling better informed and timely decision making.

#2. Increased security

The security of data in a database is critical. A data management solution restricts access to the database to authorized individuals only. A user name and password are used to control authentication. Controlled user access prevents unauthorized users from accessing database resources, which can break integrity constraints.

#3. Data integration that works

A database management system (DBMS) provides an integrated picture, a bird's eye view, of an organization's activities and processes. Companies can review controls and performance more effectively and quickly with unified data.

#4. Make informed decisions

Data-driven decision making can provide a competitive advantage for companies, but data is only useful for decision making when it is accurate. With a DBMS, organizations can ensure the accuracy and quality of data that can be relied upon for analysis and decision making.

#5. Increased productivity and efficiency

Using a DBMS improves data accessibility and streamlines reporting. It improves the efficiency and speed of an organization by increasing end-user productivity.

#6. Data Integration

Instead of storing data in separate database systems, a single interface can manage databases that have both physical and logical links.

Database Management Software Applications

The following are some examples of database management software and tools applications in various industries:

Banks: DBMS is used in the banking industry to store customer information, account transactions, disbursements, credits, and mortgages.

Travel: Databases handle flight reservations and airline schedule information.

Education: Database systems store student information, course records and results.

Telecommunications: Telecommunications databases contain call records, monthly bills, retained balances, and other call-related data.

Economics and Finance: DBMS contains information on bonds, transactions and purchases of financial instruments such as stocks and shares.

E-Commerce: Databases are used to store and access information on sales and marketing leads and customers.

Human resources: Database systems store records on workers, compensation, payroll, deductions, salary generation and other information.

Database software is a group of applications that allow storing, modifying and extracting data from a database. There are several types of database management systems and tools (four of the most popular are discussed in this blog). The phrases hierarchical, relational, object-oriented, and networked refer to how database management software internally organizes data.

It can be difficult for data-driven organizations to operate DBMS because it requires internal expertise. In addition, the cost, size and performance of a DBMS vary depending on business requirements and use cases and should be analyzed accordingly.

The best database management software

Let's get started. The list contains some of the best free database management software.

#1. SolarWinds Database Performance Analyzer.

SolarWinds Database Performance Analyzer is a database management software that can monitor, analyze and tune SQL query performance.

It allows you to tune and optimize database performance on all platforms.

SolarWinds has the following features:

Machine learning, cross-platform database support, expert tuning advisors, cloud database support, and automation management API are among the features of SolarWinds Database Performance Analyzer.

Costs: The software starts at $2107 and includes a fully functional 14-day free trial.

#2. Database Visualizer.

DbVisualizer is a universal database tool that connects to most major databases and JDBC drivers and runs on Windows, Linux and macOS. With a single tool and user interface, you can browse, manage and view your database items.


User interface is friendly in both light and dark themes, with quick and easy setup and installation. Simple traversal of objects and properties in a database, Editing table data in a spreadsheet, Visual representation of the primary/foreign key, Visual drag-and-drop query generator, Query optimization using an explanation plan functionality, among other things.

Cost: Free and paid versions are available. All licenses are perpetual and start at $197 (volume discounts apply). Students and teachers with confirmed status are eligible for a free Pro license. A free 21-day evaluation of DbVisualizer Pro is available.

#3. ManageEngine Applications Manager

ManageEngine Applications Manager is an excellent and reasonably priced product for IT operations, DBA, DevOps and cloud operations professionals in small, medium and large corporate enterprises.

The software provides comprehensive database performance management to ensure that business services are delivered without interruption.


In-depth knowledge of database key performance indicators.

Drill down into SQL statements to monitor database calls.

Advanced analytics to help forecast future resource demand and database growth.

Comprehensive monitoring and code-level diagnostics for web application queries.

Intelligent and powerful fault management helps you identify and pinpoint the fault and its causes to reduce MTTR.

Applications Manager is free for the first 30 days. Monitoring of 25 application or server instances starts at $945.

#4. Oracle RDBMS

Oracle Database is the most widely used object-relational database management software. The most recent version of this tool is 12c, where c stands for cloud computing.

It works with a variety of Windows, UNIX and Linux versions.

Oracle RDBMS has the following features:

It is secure, takes up less space, can support large databases, and reduces CPU time spent on data processing.

It is a commercial tool.

#5. ibmdb2

11.1, the most recent version. Created in 1983. Assembly language, C and C++ were used to write it.

Works with a variety of Windows, UNIX and Linux versions.

The following are some of the features of IBM DB2:

It is incredibly simple to install and configure, and data is easily accessible; we can save massive amounts of data down to small bytes.

Price: It is a for-profit tool.

#6. Microsoft SQL Server

It was created in 1989. The most recent update was in 2016. Assembly C, Linux and C++ were used to write it.

It is compatible with Linux and Windows operating systems.

MS SQL Server has the following features:

Oracle compatible, allows efficient workload management and allows multiple users to access the same database.

Costs: It is a for-profit tool.

#7. ASE SAP Sybase

ASE is an abbreviation for Adaptive Server Enterprise. Its most recent version is 15.7. It started in the mid-1980s.

ASE has the following features:

The use of cloud computing can process millions of transactions per minute. Mobile devices can also be synchronized with the database.

Costs: It is a for-profit tool.

#8. Teradata

Started in 1979

It is compatible with Linux and Windows operating systems.

Teradata has the following features:

Importing and exporting data is simple, numerous processes can be run at the same time, and data can be easily dispersed, making it excellent for very large databases.

Costs: It is a for-profit tool.


ADABAS is an acronym that stands for Adaptive Database System.

It is compatible with Windows, Unix and Linux operating systems.

This tool has the following features:

The data processing speed is fast regardless of the load, the result of any transaction is reliable and the design is quite adaptable and adapts to changing demands.

Costs: It is a for-profit tool.

#10. mysql

The latest version is version 8. C and C++ are the languages used.

It runs on both Linux and Windows.

This tool has the following features:

High speed data processing, the use of triggers and the use of rollback and commit to help with data recovery if needed.

Costs: It is a for-profit tool.


In summary, all of the database management systems discussed above have advantages and disadvantages; some may be useful, while others may not be appropriate for your needs.

Today is the age of data, and a large amount of data must be retained, updated, and created periodically. The need for database management tools is increasing at an exponential rate and competition is fierce.